Backup All Email Files from Microsoft Office 365 – Trusted Solution

There are different reasons why you’ll want to download emails from Office 365 to your personal computer. Your Microsoft 365 subscription is ending, and you don’t get to renew your subscription.

To avoid losing email data, you would like to export email from Office 365. Another use case to export emails from Office 365 is that the need for email backup. once you have a replica of email data on a computer on-premises, you are feeling safer and mitigate issues associated with interruptions to internet services. It envelops different methods: for instance, saving one Microsoft 365 email message to at least one file and saving multiple messages to one file. Read the blog post and choose the tactic that works best for you.

How to Save Office 365 Emails in a PDF Format

If you employ a standalone version of Microsoft Office Outlook installed in Windows, you’ve got more options to save lots of Microsoft 365 email messages to different file formats on your personal computer. Let’s explain state the ways in which to save lots of a Microsoft 365 emails message to a desktop in PDF file format in Microsoft Office Outlook 2016. By default, there’s no direct choice to save an email message in PDF format in Microsoft Office Outlook, but there are workarounds that allow you to try to do that.

You need to configure your account in Microsoft Office Outlook to send and receive Microsoft 365 emails by employing a standalone email client. Read the way to configure an email client installed on your machine to figure with Microsoft email on your computer.

• Select the e-mail message in Microsoft Office Outlook that you simply want to save lots of as a PDF file on your computer.
• Then Click File > Print to open settings for printing.
• Select a printer within the menu of the Print page of Microsoft Office Outlook. you would like to pick a virtual printer that prints email messages to PDF files.
• Select Microsoft Print to PDF within the list of printers. you’ll also select another virtual PDF printer if you’ve got other printers installed in your OS.
• New Windows versions provide a virtual Microsoft PDF printer. In older Windows versions, you’ll install the needed utility that gives a virtual PDF printer manually.
• Then hit Print to send the chosen Microsoft 365 email message to the virtual printer.
• Enter the file name, select the file location where to save lots of the PDF file, and click on Save to end.

Professional Tool to Backup All Email Files from Office 365

In the market, you will get a lot of automatic tools to backup or save emails from Office 365. But this professional and IT verified software will give you the best result in terms of data security, viruses, etc. This Corbett Software Office 365 Email Backup & Restore Tool offers you complete the backup process without any hassle.

This tool is specially designed for the needed users who are looking for the best solutions. Users will find the tool very helpful because of the very simple UI and user-friendly. It’s easy to operate in old and new Windows Operating systems.

A Quick Steps to Backup Email from Office 365

Let’s go through the entire backup process to easily save Office 365 emails into different file formats as per your requirements.

Step 1: Download the Software after completing the downloading process install and run in your Windows Operating System

Step 2: Open the software and hit the ‘Open’ option in the top left corner of the Window

Step 3: In the various choices you have to hit ‘Email Account’ and then ‘Add Account’ to configure Office 365

Step 4: Add your Office 365 Email address and Password and hit the ‘Advanced Settings’

Step 5: Hit the ‘Find’ button to fill the IMAP server and Hit the ‘Add’ Option

Step 6: After configuring Office 365 into the Software the tool start browsing the files and folders

Step 7: Then Hit the ‘Export’ option in the given multiple options and select the ‘PDF’ option in the Document Files option

After completing the export option fill out the remaining details to save the Office 365 Emails on your computer hard drive easily. This software will help you throughout the whole process.

Why Choose Professional Tool to Backup Office 365 Email

Professional tools help you to easier the things which are difficult for you in terms of IT Knowledge, Technical terms, etc. Many things are the problem for users to choose professional tools to complete their work in less time.

• Users have to be professionally expert or Technical knowledgeable to complete the backup Emails from Office 365 without any hassle
• Manually methods are tricky and confusing and need more time to finish the Backup process as compare to Automatic Method
• Automatic or Professional recommended software helps users to finish all backup emails from Office 365 into different document files, Email Files, Email Services, and Email Client. This tool is the best choice in all terms for users to prefer this tool.

Author’s Suggestion

The best method to export emails from Office 365 to a PST file, you’ll export just one email folder. This is often the difference between this method and therefore the method explained above where you copy a PST file that contains all email folders available within the Outlook client for your Microsoft 365 email account. You can also read How to Recover Deleted Documents from USB