How to Delete a Payroll Instead of Voiding it at Sage 50?

Ask any employer! He will tell you how complex payroll processing has become in recent times. Paying the employees accurately and timely and keeping a track of the payroll activities has been no less than a daunting task for the employers. But the Sage Payroll Module has been designed to make life easier for them. With the help of this, employers can now accomplish their payroll processing activities with effortless ease. In this blog, we will look at one matter that keeps most Sage users confused, to say the least! This is- whether to Delete a Payroll Instead of Voiding it at Sage 50. If you are also confused about it, this blog will help you a great deal. Please go through the blog till the end.At times, there may be instances when a user generates payroll for his employees, only to realize later that something is wrong with it. He may discover a payment may have been made twice to a particular employee.

In such a case, he will need to delete the duplicate payment. In some other cases, a user may think that keeping redundant and robust data in the payroll may create space constraints. Therefore, he may not want to keep some pay elements in his database. He may also decide to delete some payroll fields he thinks to be unnecessary.

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What is ‘deleting’ and ‘voiding’ of a payroll? Why ‘voiding’ is not recommended?

At times, there may be instances when a user generates payroll for his employees, only to realize later that something is wrong with it. He may discover a payment may have been made twice to a particular employee. In such a case, he will need to delete the duplicate payment. In some other cases, a user may think that keeping redundant and robust data in the payroll may create space constraints. Therefore, he may not want to keep some pay elements in his database. He may also decide to delete some payroll fields he thinks to be unnecessary.

In all the above-mentioned instances, users have the option to ‘void’ a payroll, instead of deleting it. When you make payroll data ‘void’, the data is not fit for further use. However, voiding is not often recommended by experts. In some situations ‘voiding’ payroll data may lead to great confusion. Moreover, voiding may affect tax liability reporting in cases where a paycheck is voided with a date different from the original check date. Therefore, most experts recommend deleting the payroll instead of voiding it or Delete a Payroll Instead of Voiding it at Sage 50.

What Is the procedure to delete a payroll in Sage 50?

Here, we will discuss multiple options to delete a payroll, depending on your requirements-

Option 1: if you want to delete an unnecessary payroll field 

• Go to the Maintain/Default menu
• Click on the Info/Employee tab
• Click on the Employee Field tab
• From here, you can delete the unwanted field

Option 2: if a duplicate payment has been made

• Launch the Sage 50 payroll
• Go to the Paycheck Journal window. It will enable you to find the employees for which you wish to prepare a paycheck
• You will locate a few small icons at the top
• You will also get an icon for adjusting the entries
• Now, select the wrong payroll entry generated mistakenly
• Finally, click to Reverse the entry.

Option 3: if you do not need to use a payroll element in future

• Alter the ‘in use’ field to No
• Click on the payment element you want to delete
• Press F8 on your keyboard

We hope the discussion above would help you a great deal to decide whether to go for deleting or voiding a payroll in Sage 50. If you are still unable to make up your mind or have any more queries, please get in touch with some authorized Sage experts.

FAQs

Why does the need arise to delete a payroll in Sage 50?

At times, there may be instances when a user generates payroll for his employees, only to realize later that something is wrong with it. He may discover a payment may have been made twice to a particular employee. In such a case, he will need to delete the duplicate payment or Delete a Payroll Instead of Voiding it at Sage 50. In some other cases, a user may think that keeping redundant and robust data in the payroll may create space constraints. Therefore, he may not want to keep some pay elements in his database. He may also decide to delete some payroll fields he thinks to be unnecessary.In all the above-mentioned instances, users have the option to ‘void’ a payroll, instead of deleting it. When you make payroll data ‘void’, the data is not fit for further use. However, voiding is not often recommended by experts. In some situations ‘voiding’ payroll data may lead to great confusion. Moreover, voiding may affect tax liability reporting in cases where a paycheck is voided with a date different from the original check date. Therefore, most experts recommend deleting the payroll instead of voiding it or Delete a Payroll Instead of Voiding it at Sage 50.

How can I manually install the payroll tax updates in Sage 50 2022?

Please follow the steps given below-

• Open the Sage 50 2022 software
• Go to the Reports And Forms section
• Click on the Forms tab
• Select Tax Forms
• Open the tab named Payroll Tax Forms 
• Open your preferred tax form
• You will get a prompt, asking you to install the tax updates
• Click on the Download Updates tab
• After the download process is complete, click the Run Update tab
• The installation process of Sage 50 2022 payroll tax forms will commence
• You will be prompted if you want to overwrite all the existing files.
• Click on Yes to All
• Follow the instructions on your screen to finish the installation

How to create a new Payroll income in Sage 50?

Please follow the steps shown below-

• Open Sage 50
• Select Setup
• Then go to Settings
• Click on Payroll
• Navigate to Income
• Change the name of the next available Income to the income you want to create.
• If required, you may change the income type and also specify the taxes columns, as appropriate
• Click on Linked Accounts
• Go to Payroll
•  Navigate to Income
• Go to the New Income column. You will have to link the new income to your Wages account.
• Open the Employee Record,
• In the Use column, specify the appropriate rate for the new Income.

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