5 Steps to Create a Kanban Board

Intro

Kanban is a remarkable framework that enables a business to easily enhance its productivity and improve its workflow. Moreover, it brings transparency to the workflow of an organization and helps it in tracking the performance of its team members. In short, it is a powerful and magnificent workflow management framework and can provide lots of benefits to a firm or business. Keeping this in mind today, we are going to teach you how to create a Kanban board without any difficulty.

Here’s a step-by-step guide that you can follow to create a Kanban board for your organization.

Step 1: Visualize Your Workflow

The very first that you have to do if you want to create a Kanban board for your organization is to visualize its workflow. To do this, take a whiteboard and start breaking down the workflow of your organization into small manageable tasks or processes and draw a column for every task or process on it. For example, if you want to visualize your sales process, you can create columns like orders, payments, shipping status, refunds, etc. on the whiteboard. To learn about the process of visualizing workflow in more detail feel free to join the Kanban System Design KMP-1 Course in Delhi.

Step 2: Discover the Types of Work That You Do

Once you visualize your workflow the next thing that you have to do is to discover the types of work that you do for completing a particular task or process. For example, this may include activities like maintenance tasks, support requests, etc. Now assign different colours to each activity and get lots of sticky notes in those colours.

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Step 3: Write Down Your Activities on Cards and Put Them on Your Whiteboard

Write down each activity that you have to do to complete a process on a sticky note and put it on the board under its respective column. But don’t put the sticky notes randomly on the board. Instead, arrange your sticky notes under their respective columns based on their importance and priority. This will not only help you in reducing wastage of efforts but will also ensure that your team focuses only on the most important activities.

Step 4: Start Working

Work on activities that are at the top of the visual board. Once you complete those takes put them at the bottom of the column and start working on the next activity on the basis of importance/priority. This will help you in optimizing your workflow and improving the productivity of your team.

Step 5: Improve Your Workflow

With the visual board, you can easily see the progress of each activity and identify problems that may be affecting its progress. Using this information, you can take countermeasures to solve all the problems that may be affecting the progress of that activity. Additionally, you can ensure that no work items lag behind and the columns of the visual board are not overloaded with work items. To learn how to easily identify problems using visual boards feel free to join the Kanban System Design KMP-1 Online Certification program.

Conclusion

Creating a Kanban board is not that difficult as it may appear to be. By following all the above steps you can easily create a visual board without any difficulty. So, carefully follow all the above steps if you are struggling to create a Kanban board for visualizing the workflow of your organization.